Industrial Relations (IR) Officer Job in Nakuru, Kenya


Job Title
: Industrial Relations (IR) Officer

Reports To: Plant Manager (dotted line to H/O Corporate, Legal, HR & Admin.)

Location: Nakuru, Kenya

  • The IR Officer will function collaboratively and is responsible for providing technical and administrative support to the department to include processing a variety of staff payroll actions such as appointments, promotions, separations; terminations, leave, salary, healthcare, life insurance and pensions changes and carry out various HR related projects.
  • Using effective communication and sensitivity, the HR Officer is also responsible for providing confidential advice, information and consultative services to all employees and maintaining hourly colleague’s personnel files. In keeping with company values and competencies, the incumbent will develop and maintain positive working relationships with all contacts internal and external.
Key Accountabilities
  • Preparation of accurate, complete and timely payroll on a monthly basis.
  • Proper processing of staff leave, salary advances through the payroll.
  • Dealing with relevant correspondence and interpretation of circulars/memos relating to payroll from time to time.
  • Dealing with audit queries and attending to staff claims pertaining to payroll transactions.
  • Regular reconciliation of payments done.
  • Collects information and submits monthly employment related reports to the Plant Manager and the Head of department.
  • Assists with administering all aspects of benefits and pension. This includes collecting data, processing appropriate forms, and data entry of any/all benefit and deduction information on company database and benefit carriers.
  • Processes pension member commencement, change, pension partner and termination forms.
  • Calculates and processes accurate and timely monthly benefit/payment remittances to third parties.
  • Complete monthly reconciliations of salaries and insure they are consistent with general ledger finance information, and resolve and take action on discrepancies.
  • Enters updates on employee payroll records resulting from changes in collective agreements or from changes in employee information.
  • Administration of the in-house medical scheme.
  • Processes and enters special payments not processed through regular payroll.
  • Produces records of employment upon employees leaving the company.
  • Involved in testing and implementing of payroll and benefits upgrades for human resources system.
  • Assist with collection and entering vacation information for employees, for preparation of financial liability reporting.
  • Responds to inquiries and information requests of employees, by providing answers and explanation with regard to all aspects of payroll and benefits processes.
  • Assist with preparation of materials and presentation for educational programs (staff orientation, training & management development, employee memos).
  • Ensures a safe and healthy work environment by complying with company health and safety policies, standard practices, and programs in keeping with occupational health & safety legislation and regulations.
Job Specification

Education and Experience:
  • Relevant Social Sciences Degree from a recognized institution.
  • Higher Diploma in HRM.
  • Minimum of three years experience in Payroll and/or Benefits administration within a large organization, within a union environment.
  • Experience working with an integrated computerized database, and proficient in a variety of computer applications requiring the use of complex word processing functions and spreadsheets
Competencies and Requirements
  • Building Rapport – developing good relationships and getting along well with people
  • Interpersonal Relations – recognizing the “people” aspect of issues and the need for positive relationships, producing good results through interaction with others
  • Personal work ethic – setting high standards for oneself, maintaining social, ethical, and organizational norms in job-related activities
  • Analytical Skills and Attention to Detail – good mathematical skills required to perform calculations and analytical skills to interpret and maintain accuracy of data.
  • Communication Skills – good written and oral communication skills.
  • Computer Skills – uses appropriate skills and knowledge, ranging from data entry to systems analysis, to achieve work goals.
  • Integrity – can be trusted to perform duties in an honest manner, and maintain standards and legislative requirements with respect to confidentiality.
  • Team Skills – being able to work collaboratively with others in a participative management environment, working independently as well as working on a team.
  • Initiative – being able to take action, problem-solve, resolve difficult situations independently and be self-directed.
Application procedure:

Qualified applicants should email their applications attaching a detailed curriculum vitae clearly indicating your current & expected salary as well as the names of three referees who can provide confidential assessment of their capabilities. 
All communications relating to applications for this position should be addressed to email address: 
Applications should be received by 25th June 2013. 
Only shortlisted candidates will be contacted. On the subject matter of the email please indicate the position you are applying for.

Candidates earning more than 75,000/= need not apply