IOM Project Grants Manager Job in Somalia

IOM International Organization for Migration

Vacancy No: SVN/IOMSO/036/2013

Functional Title: Grants Manager – Dan Guud Project

Department: Field Coordination Unit

Type of Appointment: Consultant with Benadir Regional Administration under (3rd Party Contractor)
Duty Station: Mogadishu, Somalia

Duration of Assignment: 6 months with possibility of extension.

Closing Date: 28th June 2013.

General function:

Under the overall guidance of the Grants Manager in Nairobi, and under the direct supervision of the Program Coordinator for Mogadishu, the successful candidate will be responsible for managing staff on the Dan Guud project in Mogadishu, and overseeing all aspects of procurement, logistics, security, finance and administration, HR processes follow established policies and procedures, with accordance to donor guidelines of the project. In particular, he/she will perform the following duties.
  • Oversee the procurement, logistics and security unit and related staff in support of the implementation of grant activities;
  • Develop, enhance and maintain systems of communication and data transfer with programme staff in Mogadishu; and provide training to the Dan Guud Grants team to maintain appropriate, programme-wide standards of grant integrity, data collection and management, and information flow;
  • Supervise finance, procurement, logistics and security staff as well as drivers; provide on job training for them;
  • Track the program’s procurement aspects to ensure appropriate standards of accounting and controls are met, and programmatic aspects to ensure that grant activities reflected, are of the overall ‘intentionality’ and objectives of the programme;
  • Carry out overall human resource management including but not limited to Managing Mogadishu based recruitment process in close coordination with TIS Nairobi HR focal point, performance evaluation, time sheet management. Ensure that up to date personnel files are maintained and updated;
  • Ensure that Dan Guud Mogadishu fleets are utilized properly; maintain vehicle usage logs, fuel consumption reports and monthly maintenance report;
  • In liaison with Security officer in Mogadishu, implement SOPs and security guidelines for Mogadishu Office, and ensure that the SOPs are observed by both Mogadishu based and visiting staff. Act as Security focal point for Dan Guud staff, monitor security development in Mogadishu and advice the Mogadishu team accordingly;
  • Strengthen and maintain the necessary administrative structures, systems and processes, both within the Dan Guud programme office and between the Dan Guud programme and partners, in order to ensure grant transparency, smooth implementation, reporting as well as requisite controls and monitoring;
  • Exercise a high level of analytical thinking, particularly as it comes to promoting the high ethical standards of the program. This will include flagging needed investigations, guiding and improving best ethical practices for the grants team, and working with the Dan Guud program Coordinator on a regular basis to improve best practices for the program;
  • Monitor and maintain a full inventory of Dan Guud office assets and produce monthly inventory reports and share it with Nairobi Procurement Officer;
  • Serve as deputy program Coordinator in his absence and as required;
  • Perform such other duties as may be assigned.
Required Qualifications

The minimum required academic and professional skills for the jobholder to perform successfully in their job include:
  • University degree in Business Administration, Management or a related field; or an equivalent combination of related education, training and professional experience;
  • Five years’ professional experience, or an equivalent period of training and professional experience;
  • Significant reporting and database experience required, preferably with Microsoft Access;
  • At least three years of experience in operation activities in a post-crisis or emergency area;
  • Previous experience in community-based and /or small grants programming; infrastructure works, procurement and civil-society strengthening desirable
  • Experience in managing staff from diverse environments and backgrounds;
  • Experience in graphic design, Power Point or other Software to generate sophisticated reporting.
  • Good knowledge of Microsoft office (Microsoft Excel, Access, Outlook and Word) and internet applications.
Required Skills and Competencies
  • Excellent communication and writing skills; ability to analyze complex problems and to prepare clear and concise reports as well as generate complex charts and graphs as desired;
  • Strong budgeting and general analytical skills;
  • Familiarity with financial management, and ability to supervise staff in a dynamic, operational programme environment;
  • Ability to engender group involvement and participation and to lead teams effectively in order to achieve the desired goals;
  • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds, high degree of sensitivity toward other cultures and dedication to the promotion of inter-ethnic cooperation, peace-building and tolerance; demonstrated gender awareness and gender sensitivity;
  • Personal commitment and drive for results, and adaptability in the workplace; ability to work long hours under difficult conditions while maintaining security awareness;
  • Fluency in spoken and written English and Somali languages. Knowledge of another official UN language desirable;
Method of Application:

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number, with three professional references and contacts (email or telephone) to the:

International Organization for Migration (IOM)
Mission in Somalia, Nairobi Office
Human Resources Department
Gitanga Groove, off Gitanga Road
P.O. Box 1810 – 00606

Send by email to:

Only short listed candidates will be contacted.