Procurement Officer Job in Kenya

Procurement Officer
            
Department: Finance
Section: Procurement                            

Main Purpose

The main purpose of this job is to ensure the organization has adequate supplies of the right quality, cost and timely delivery of goods, foster good working relationship with user departments, suppliers and contractors.   

Reporting Relationships

This position reports to the Financial Controller

Confidentiality

The level of confidentiality required of this position is above average.  This includes the use of Tender Documents, Key meeting decisions.

Key tasks and performance areas

Ensure adequate supply of materials, components and equipment
  • Liaise with user departments to ensure they have sufficient supplies
  • Requisition of new supplies and follow up with suppliers to guarantee prompt deliveries
  • Liaise with accounts department to facilitate due payment to suppliers.
Contract management and negotiation
  • Managing online systems such as e-tendering
  • Review, analyze and approve all purchases to ensure justification exists and policy is followed
  • Assist in the selection of appropriate suppliers and contractors
  • Negotiate with suppliers to ensure the organization gets value for money
  • Fostering strong working relationship with key suppliers
Represent department in various meetings
  • Attend meetings with administration, suppliers and other groups in absence of Procurement officer
Tender and proposal Management
  • Attend public openings of tenders, proposal and quotations
  • Conducting the analysis of all bids received
  • Prepare tender documents on behalf of the organization
  • Ensure utmost confidentiality of bids and information
Communication
  • The demand for communication is in both English and Kiswahili for internal and external customers.
  • Written communication is required for writing to departments and to suppliers and service providers for quotes and proposals.
Skills and Competence

Academic
Degree in purchasing and supplies Or Degree in Bachelor of Commerce

Specialist
Diploma in Procurement management

Experience
The job holder requires a minimum of 4 years relevant work experience to perform the job satisfactorily.

Personal attributes

The job holder demands the following personal characteristics:
  • Good interpersonal skills
  • Attention to detail
  • Excellent networking and negotiation skills
Application procedure:

Applicants should email their applications attaching a detailed curriculum vitae and a letter indicating why they are interested in and qualified for the position and the names of three referees who can provide confidential assessment of their capabilities to a Search Committee.

All communications relating to applications for this position should be addressed to email address: therecexpert@gmail.com.

Applications should be received by 18th June 2013.

Only shortlisted candidates will be contacted.

On the subject matter of the email please indicate the position you are applying for.