Save the Children Awards Accounting and Reporting Manager Jobs in Nairobi Kenya

Awards Accounting and Reporting Manager
 
Team / Programme: Finance     
Location:  Nairobi
 
Post Type: National
 
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:
 
Reporting to the Finance Director the Awards Accounting  and Reporting Manager  is responsible for providing efficient and effective management of the programme’s overall Awards portfolio and leading Awards reporting team; ensuring the compliance with donors’ financial reporting requirements at all stages of the grants management cycle for all approved sources of funding.  
The Awards Accounting  and Reporting Manager  is responsible for managing the Country Office Master budget plays a key role in supporting the Director of PDQ and  Director of Operations budgets development and  donor financial reporting  and regulations.

Scope of Role:

Reports to:
Director of Finance

Dimension: Save the Children has supported children in Kenya since before its independence in 1963 and has had a consistent operational presence in the country since 1984. 
We provide support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 
Current programming focuses on child protection, child rights governance, education, Health, HIV/AIDS, livelihoods, nutrition and WASH. Save the Children has an operational presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and Wajir. 
Currently, we have a staff complement of approximately 260 staff and a confirmed budget of approximately US$18 million this year.

Staff directly reporting to this post: Awards Accounting and Reporting Coordinator and 3 Awards Accounting and reporting Officers.

Key Areas of Accountability:

Awards Management
  • Ensures full compliance with SCI reporting requirements  on awards  and work with implementing partners when required
  • Provides technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements
  • Attends  monthly awards meeting and follows-up on action points relating to reporting of awards  
  • Liaise with Awards Coordinator to ensure grant files are updates with all donor financial reports)
  • Ensures implementation of all donor financial compliance requirements in coordination with other departments
  • Coordinate with Logistics manager to ensure that GIK are posted and reported when they are distributed
  • Manages grants accounting and budgetary functions ensuring adherence to field office, Head Office and Donor reporting requirements
  • Ensures that all grants are complete and accurate from a financial perspective in advance of grant closure.
Awards  Reporting
  • Ensures good quality of financial reports to be submitted to donors;
  • Review all fund summaries provided by members before they are signed to ensure budgets are clear and are reportable against
  • Maintaining a payroll matrix for all field offices to ensure  salaries are accurately charged to awards
  • Review payroll for accurate coding before it is uploaded into Agresso
  • Sign off on monthly partner reports
  • Maintains a donor financial reports tracking system to ensure that responsible staff are aware of upcoming deadlines
  • Ensuring the expenses charged by other countries are properly allocated to the right awards and clearance of the account at month end
Budgeting and Budget Management
  • Maintain the Country Office Master budget while supporting the field offices maintain their own Master budgets
  • Ensure Equitable cost recovery and that support costs are well covered in awards
  • Maintain budget development tool with ready costs for quick developing of budgets
  • Ensure funding gaps identified in the Master Budget are covered in new proposals
  • Support the PDQ team in the development of proposal budgets
  • Coding of new awards budgets, uploading DEAs and sharing with the respective budget holders
  • Uploading new budgets into Agresso
  • Leading the Quarterly budget forecasting process
Audit
  • Ensures all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulations
  • Assists the Finance Director and other SMT in responding to internal audit requirement
Leadership
  • Directly leads, manage, evaluate and motivate the staff directly line-managed ensuring they have clear work plan, learning and development plan and objectives, with regular supervision and performance review. Support and coach field-based grants officers (when existing), including through frequent visits to field offices
  • Supports the PDQ director in  the development, implementation and review of the organisational funding strategy for the country programme
  • Participate to other meetings as necessary  and contribute to the country strategic and operational planning and reporting
Skills and Behaviours (our Values in Practice)

Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
  • Bachelor of Commerce degree in an area Finance, Accounting or equivalent.
  • Professional Qualification (CPA II or ACCA II)
  • Experience in an emergency response or set highly desirable
  • Extensive knowledge of Financial reporting requirements for major donors, EC, ECHO, USAID, OFDA, UN bodies
  • Minimum of 5 years management experience in financial and  grant management needed
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching
  • Strong working computer skills especially in Excel
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
  • Strong results orientation, with the ability to challenge existing mindsets
  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
  • Ability to present complex information in a succinct and compelling manner
  • Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Fluency in English, both verbal and written, preferred
  • Commitment to Save the Children values
How to apply

The application period is now open and will close on 26th June 2013 at 5.00pm. 
To apply for open position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org  indicating the position applied for in the subject line.