World Agroforestry Centre HR Officer (Recruitment) Job in Nairobi Kenya

Vacancy: HR Officer - Recruitment
About the organization
The World Agroforestry Centre is an independent research institution which generates science based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods.
As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 23 countries in Africa, Asia and Latin America. 
We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.
Main purpose of the job
To provide an employee-oriented and recruitment quality service as well as the implementation of
staff insurances
Key Responsibilities
The HR Officer will provide assistance to the HR Specialist in the following areas:
1. Sourcing and Selection Logistics
  • Placement of Adverts as required
  • Preparation of interview documents
  • Arranging candidates’ travel and provide travel dates to travel office if necessary
  • Coordinate all recruitment logistics
  • Book interview rooms
  • Update the recruitment log and schedule
2. Preparation of Appointment letters/contracts
  • Prepare staff contracts in line with the respective staff category and respective benefits
  • Processing of badges for all new staff members
  • Open personnel files for all new recruits
3. On boarding of new staff
  • Coordinate logistics for orientation program for the Centre
  • Send probation forms to respective supervisors and follow –up for completion of forms
4. Staff under Probation
  • Coordinate and monitor staff probation process ensuring that staff are evaluated in a timely manner and follow up done accordingly
5. Employee Separation
  • Process timely separation notices and clearance memo’s
  • Ensure that face to face or online exit interviews are done, recorded and shared with the Head of HR and relevant line manager
  • Tabulate final dues
6. Job grading
  • Using the job evaluation tool, grade job descriptions.
7. Staff Insurances
  • Maintain and update lists of all staff insurances ensuring that new members are registered and leaver’s information is communicated to the provider in a timely manner ensuring accurate information at all times ( updated staff list with current salaries for Group life/personal Accident and staff dependants for medical).
  • Coordinate timely renewal of all staff insurances ( Group life/ Personal Accident and medical insurances
8. HR Projects
  • Participate in the various HR projects as assigned.
Qualifications and experience
  • 1st degree in business management, HRM or business administration. A diploma in HRM is of added advantage.
  • At least 5 years’ experience in HR work and 3 of these being in recruitment.
  • Excellent communication and 'people' skills
  • Good sales and negotiation skills
  • A confident and positive attitude
  • The ability to work under pressure and meet targets
  • A professional manner
  • Good organisational and administrative skills
  • The ability to work well in a team.
Terms of offer
The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment. 
We believe that staff diversity promotes excellence and strongly encourage applications from qualified women. 
This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.
How to apply
Applications will be considered until 21 June, 2013. 
Please note that only short-listed applicants meeting the above requirements will be contacted.
We invite you to learn more about World Agroforestry Centre by accessing our website