World Agroforestry Centre Recruitment HR Officer Job in Kenya

About the organization

The World Agroforestry Centre is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. 

As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 23 countries in Africa, Asia and Latin America. 

We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.
Human Resources Officer - Recruitment

Location: Nairobi
Type: Full time

Job opening ID: 23
Number of positions : 1

Deadline : 21 Jun-2013
Job Category: Nationally Recruited Staff

Department: Human Resources
Designation: Human Resources Officer - Recruitment

Country : Kenya
Duty station : Nairobi

Job Summary:

To provide an employee-oriented and recruitment quality service as well as the implementation of staff insurances

Roles and responsibilities 
Key Responsibilities

The HR Officer will provide assistance to the HR Specialist in the following areas:

Sourcing and Selection Logistics
  • Placement of Adverts as required
  • Preparation of interview documents
  • Arranging candidates’ travel and provide travel dates to travel office if necessary
  • Coordinate all recruitment logistics
  • Book interview rooms
  • Update the recruitment log and schedule
Preparation of Appointment letters/contracts
  • Prepare staff contracts in line with the respective staff category and respective benefits
  • Processing of badges for all new staff members
  • Open personnel files for all new recruits
On boarding of new staff
  • Coordinate logistics for orientation program for the Centre
  • Send probation forms to respective supervisors and follow –up for completion of forms
Staff under Probation
  • Coordinate and monitor staff probation process ensuring that staff are evaluated in a timely manner and follow up done accordingly
Employee Separation
  • Process timely separation notices and clearance memo’s
  • Ensure that face to face or online exit interviews are done, recorded and shared with the Head of HR and relevant line manager
  • Tabulate final dues
Job grading
  • Using the job evaluation tool, grade job descriptions.
Staff Insurances
  • Maintain and update lists of all staff insurances ensuring that new members are registered and leaver’s information is communicated to the provider in a timely manner ensuring accurate information at all times ( updated staff list with current salaries for Group life/personal Accident and staff dependants for medical).
  • Coordinate timely renewal of all staff insurances ( Group life/ Personal Accident and medical insurances
HR Projects
  • Participate in the various HR projects as assigned.
Skill set     

Qualifications and experience
  • 1st degree in business management, HRM or business administration. A diploma in HRM is of added advantage.
  • At least 5 years’ experience in HR work and 3 of these being in recruitment.
  • Excellent communication and 'people' skills
  • Good sales and negotiation skills
  • A confident and positive attitude
  • The ability to work under pressure and meet targets
  • A professional manner
  • Good organisational and administrative skills
  • The ability to work well in a team.
Work experience : 5 years